Notification of Changes and Online Forms
Connect to the registry on
www.registriesltd.com.au/forms.Consolidation of Shareholdings
Shareholders who wish to consolidate their separate shareholdings into one
account should advise Registries Limited by completing and submitting a
Consolidation of Holdings
Form.
Chess
CHESS stands for Clearing House Electronic Subregister System.
CHESS participants have direct access to the settlement
process and can sponsor other shareholders to use CHESS facilities. All
stockbrokers are participants, as are most large institutional investors,
custodian nominees and trustee companies.
An individual shareholder would generally use a
stockbroker as their sponsor. A sponsorship agreement is then signed with
the nominated participant. This agreement authorises the sponsoring broker
to deal with the shareholding subject to certain conditions. See your
broker for further details.
Security Reference Number (SRN)
Obtaining your SRN from Registries Limited
You can request your Security Reference Number (SRN) by sending
Registries either a letter or fax noting the following information:
- Full name/s of the registered investor/s
- Complete registered address of the investor
- Number of shares held
- Signature of the registered security holders:
- If a joint holding, all security holders need to sign
- If held by a company, two directors or a director and a company
secretary need to sign
- If held by a proprietary company with a sole director who is also the
sole secretary, the director needs to sign and also write “sole director
and sole secretary”
- If signed by a Power of Attorney, the original or
certified copy should be lodged with Registries for our records (if not
already lodged)
You may also obtain your SRN in person from Registries
upon production of a drivers license or passport.
Lost or stolen SRN
If documentation detailing your Security Reference Number (SRN) has been
stolen, contact Registries immediately by phone, fax or letter. A ‘stop
trade’ will be placed on the holding and a new SRN will be issued to you.
A new statement will be sent to your registered address detailing your new
SRN.
If you have lost your issuer sponsored statement with your SRN, Registries
can issue you with a replacement statement.
Deceased Shareholder
To transfer Issuer Sponsored
For holdings solely in the deceased’s name, the following is required:
- Certified copy of the Grant of Probate or letters of
administration
- Completion of a Transmission Application if the
investment is being transferred into the executor’s name
- Completion of an Australian Standard Transfer form if
the investment is being transferred into the name of a beneficiary
- Documentation proving that the Stamp duty has been
assessed and paid at the relevant stamp duties office.
- SRN or investor number.
To transfer CHESS Holdings
Both the sponsoring broker and Registries need to be notified of the death
of an investor. The broker is required to convert the holding to Issuer
Sponsorship.
Note: If Probate/Letter of Administration has not been granted or
the deceased died without a Will, contact NRS by telephone, letter or fax
for our legal requirements. |
